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91st Annual Capital District Kiwanis Convention Sheraton – Dover Delaware August 21 - 23, 2009 CONVENTION PROGRAM ADVERTISEMENT FORM Advertise in the official convention program of the Capital District Convention and promote. HARVEST Grant Information Name of Program: HARVEST Grants Program Goal: To support, facilitate, and encourage the congregations, schools, and ministries within the South Dakota District to plant the seed of the Gospel and reap. Palliser District Teachers' Convention: Home Organization Info Program. Program > Delegates. 78th Annual Palliser Convention February 23 & 24, 2017. Convention Guidelines - Central District. Central District Volunteer Firemen's Association Organized in 1. Convention. Guidelines. Adopted October 2. Revised August, 2. Revised August ,2. Revised August, 2. Revised August 2. Revised September 2. Revised October 2. Revised August 2. Revised October 2. Requirements Necessary to Submit a Bid For. Annual Convention. In accordance with Article VII Section 1 of the By- Laws the following items are required in order to complete a bid to host the Annual Convention: 1. An invitation to hold the convention submitted on Fire Company Letterhead and signed by the Secretary of the Fire Company attesting to the bid. A resolution from the governing body of the political subdivision of the requesting Fire Company granting permission for the Fire Company to host the Convention. These letters must be submitted no later than at the Convention Meeting four (4) years prior to the year in which the Fire Company plans to host the Convention. This is done at the time for call for nominations at the Annual Convention Meeting . First Session Thursday Night in order for the bid to be complete. Convention Host Timetable. Year 1. Any interested member Fire Company can submit a bid to host the convention four years from now by submitting a Letter signed by Secretary of the Fire Company and a letter of resolution from the governing body of the political subdivision that the Fire Company is located in.; the name of the person representing the Fire Company to be placed into nomination for 3rd Vice- president. Bids will be accepted up to the time for call for nominations Thursday night. If receiving the majority of votes cast., the individual becomes sworn in as 3rd Vice- president and the Town is guaranteed the Convention four years from the election. If the Fire Company desires they may have another individual represent them as they go through the chairs. The Fire Company should be prepared to submit names of members to serve on certain Central District Committees on the Board of Control at the reorganization meeting Friday afternoon of the Convention. Year 2. The Fire Company must submit the dates of the convention. In accordance with by- laws it shall be held during the third (3rd) week of August. If special circumstances causes the dates to be a week earlier or later permission from the Board of Control is needed at this time. Person serves as 2nd Vice- president. He must be nominated from the floor each year. Year 3. The person goes into the 1st Vice President Chair. The Fire Company should have a tentative schedule of events for the delegates and tentative housing information. Names of certain contact people should be made known. Such as Housing ; Parade; Queen; Contest; Booklet Chairpersons; Individuals will be appointed to various Central District Committees in their field to serve until after they have had a convention. Year 4. The person assumes the Chair of President and will serve and leave the Chair in his Home Town. The Schedule of Events must be final. Housing Information; Motels; Camping Sites should be available for Delegates. The President shall call for a reorganization meeting to be held immediately following adjournment Friday afternoon. This includes Officers; Past Presidents; Lapsation Members; Committee Chairpersons. At the Fall Board Meeting Housing Information and forms must be made available. Reports from various committees giving updates. A list of items (Shirts; mugs etc.) using the Central District Logo must be submitted to the Board of Control. ![]() If there is an increase in the Registration Fee it must be reported and receive approval. Host Town will hold the Spring Board of Control, usually in April, not conflicting with any religious holidays. Central District will pay the Host Company $1. ![]() Spring meeting. At that meeting a Certificate of Insurance naming Central District must be in the hands of the Secretary. Full detail reports listing any special exhibits; programs should be noted. MINNESOTA-DAKOTAS KIWANIS DISTRICT BOARD OF TRUSTEES. 2009 'KEEP ON THE WATCH' DISTRICT CONVENTION (CONVENTION AND PROGRAM REVIEW. How Jehovah Helps Us to 'Keep on the Watch' Leonard Pierson Wallkill Bethel 12:10 Song No. Return to year-by-year convention list. If convention items are for sale they should be made available. Booklet Ad requests should have been already mailed out. Secretary will provide list of address labels for fire companies; or officers or any committees that the Host may need. Prior to convention the President and Ass'n Sec. Photocopy or images of canceled checks for Bands; up to a maximum of 6. Reimbursement rate is $5. Parade and Contest Winners be submitted to Parade Committee. Photocopy of Printers Invoice showing Co.'s cost per page for booklet; a booklet with pages marked and totaled. The Program Book shall include the minutes in full of the previous annual convention meeting, the Fall and Spring Board of Control meetings. It shall also contain a list of previous Presidents of the Association and town in which the Convention was held, a list of the Member Organizations of the Association and a list of the previous Convention's Contest and Parade Winners. The Convention Host Summary Report must be submitted to Convention Committee. Reimbursement is limited to a maximum of $2,0. After deadline no reimbursement. Photocopies or images of canceled checks for Cen- Wes- Cam Apparatus Judges. Reimbursement up to eight (8) Judges and One Teller to a minimum of six (6) prorated with a maximum reimbursement of $5. The Proper form must be submitted to Parade Committee by Spring Board of Control Meeting. Convention Guidelines. I. The Convention Host must stand all expenses of the Convention. The subsidies for Parade and Booklet are paid when proper documentation is submitted within the time frame. The host is to provide a souvenir convention badge. Make certain that the badge holder is large enough to hold the delegates membership card as their Name ID Card and a program book for each member that registers. All moneys collected from advertising in the program book goes to the convention host. Housing reservations, fire equipment exhibits, publicity, contests and parades are handled . The Association has Committees to help and advise the host with the Queen Contest; Pumping and Battle of Barrel Contest; Memorial Service; Parades and Awards. Any specific questions involving any guidelines or planning can be answered through the Convention Steering Committee. Registration Headquartersa. Host to supply a staff of people to register delegates; collect registration fee; distribute Badge, Program Book and any other item or materials related to the convention. Suggested Time of Registration is 1: OOPM till 9: OOPMc. Only Members with Current Membership Cards may registerd. Souvenir Items ,etc can be sold in same area by the Host. A table, chairs near an electrical access be made available for the Association Secretary and/or Treasurer to setup & collect dues. If requested , a table for either the County Vice Presidents or Ways & Means Committee to sell any approved items for the Association. Past Presidents Banquet- —5: OOPMa. Host provides for location, menu, reservations and covers all cost. All Association and Auxiliary Past Presidents . Current Officers and guest are invited. Central District will reimburse the Host Company $5. Past President, Current elected officers and the Chaplin in attendance Guest can attend provided they paid for their meal. Host can have a Speaker and if desired, provide a gift to the Past Presidents and Officers. After the Banquet, Past Presidents will conduct a Business Meeting. County Vice- Presidents; Committee Meetings—- 7: OOPMa. Host provides for location of meetings. Convention Meeting: First Session- -- -8: OOPMa. Meeting Room to accommodate approximately 1. Tables & Chairs for Officers: US Flag. Setup the Association's Public Address System (tested in advanced for working order). Sufficient Lighting; air conditioned if possiblee. Meeting Room should be away from distracting noises. The Opening Ceremony is conducted with the attendance of the public officials and special guest. If the nominations of officers and convention town requires a ballot, the Host must make arrangements to have ballots printed and available for the next day's voting. Ballots are printed at Host expense. The First Session shall recess at 9: 0. PMi. Optional: Host can have snacks and refreshments after the meeting. FRIDAY1. Suggested Time: 8: OOAM till 9: OOPMb. Same conditions as for Thursday. Memorial Service : 9: 0. AM a. Memorial Service should be held outside in a Park, Fire Department Memorial, or in a Church. If outside is chosen plans should also be made to move it inside in case of rain. If no churches are available in the host town the Memorial Service can be held in a School Auditorium or Fire Hall or where the Business Meeting is held. Host Company should make certain that the Public Address System is working and that a Speaker’s Podium and the Memorial Board are setup in front of the room. Sufficient seating for all persons on the program should be available. Also additional seating for those older members who are unable to stand through the entire service. The Memorial Address can be given by either a Local Pastor or the Central District Chaplains. Programs should be printed including the names of all deceased members from the latest year. The deceased list can be obtained from the Secretary by August 1st. Host should provide Ushers to distribute programs and assist in seating. One person should be appointed to act as Master of Ceremonies and have responsibility to have all speakers seated on the dais. Central District Secretary and Chaplain and Assistant Chaplain should be involved in the service. About Convention. Start planning your upcoming training, exhibit booth, or presentation possibilities.
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